EVERY DAY
Find your work, update progress, get an answer
Start in My work. Keep the next step clear for yourself and your team.
My work shows tasks assigned to your linked team profile. Open a task to update remaining hours, report a blocker, or submit a deliverable for review. Planning details are available separately when you need them.
Use Ask the team lead to request help, a deadline change, reassignment, new work, or task archiving. Explain what you need and why. Requests and responses are visible to the project team; the latest replies also appear in My work.
Leads respond in Team requests and make any resulting assignment or deadline changes through task planning. A response alone does not change the plan.
To remove unfinished work, leads can archive a task with a reason. Resolve its open requests and replan dependent work first. Restore it from Archived tasks under More project views. Comments and attachments stay with the task; accepted work remains in contribution history.
START HERE
Your first project, from blank page to shared plan
Start with people and availability. Add detail as your team learns.
Log in with Google or your email and open your workspace. Choose Create a project and enter a name, description, and deadline.
Add your team members with skills, weekly availability, and working days. Share the project invite so roster entries can link to real accounts.
Create milestones and tasks. Give each task a qualified owner, estimated and remaining hours, a priority, a deadline, and any dependencies. Check the dependency view before you start.
Use progress updates and the task board during delivery. Send completed work for review and record acceptance so contribution evidence stays connected to the plan.
PLANNING
What those workload hours actually mean
A forecast of work ahead, based on information your team supplies.
Weekly availability is the capacity a member declares. For example, 20 hours over five working days gives four hours per day. Holidays and day-specific overrides change that calendar.
Each active task has remaining effort. The scheduler places it in half-hour slots while respecting dependencies, blockers, required skills, and task order. These are planned hours, not a stopwatch record.
Utilization compares remaining work due in the next seven days with available capacity in that period. Sixteen hours due against twenty available is 80%. Overload also flags tasks forecast to finish late.
Across projects, linked accounts use a shared calendar. The workload grid and redistribution previews use the same joint schedule. Only accessible projects are included; other commitments are unknown.
TEAM DECISIONS
When only one person has the skill
Keep qualified ownership and recover capacity around the specialist.
A single-specialist risk means only one member meets every required skill for a task. Moving it to an unqualified teammate does not make the plan safer.
First review the specialist’s other work. Use a redistribution preview to see whether eligible tasks can move to another member without worsening delivery.
If that does not recover enough time, test sequencing, scope, or deadline changes in the What-if simulator. Review the forecast and assumptions before approval.
A preview is a proposal. Approval changes assignments only after the server checks permissions and the current project state. Refresh a stale preview before trying again.
ACCOUNTABILITY
See the work that task counts miss
Use evidence as a conversation starter, rather than an automatic score.
Contribution views include accepted estimated effort, reviews, approvals, and recorded activity. Updates and comments give context for the work.
Task creation, changes, reassignment, and completion leave a history. Keep blocker reports and progress updates specific so your team can understand decisions later.
Estimated effort is not actual time spent. A completed eight-hour estimate does not prove someone worked exactly eight hours.
ContriGraph does not automatically grade or rank people. Review the evidence alongside complexity, collaboration, and your team’s own account of the work.
YOUR ACCOUNT
Signing in and verifying your email
Use Google or your email to join your team.
Choose Google or enter your email on the sign-in page. New users can choose Create an account. Clerk handles sign-in, registration, verification codes, and account recovery.
Email signup requires verification before opening your workspace. Use the latest code from your inbox; request another code from the verification screen if it expires. If you use a password, follow the requirements shown in the form. Never share your password or verification codes.
Project information requires a signed-in session. Public help pages never display your team’s private tasks or attachments. Sign out when using a shared computer.